Frequently Asked Questions - Laboratory Assessments
Many frequently asked questions regarding laboratory assessments are answered in the In Focus
article, "Seven Steps for a "Perfect" On-Site Assessment
." Additional information on the Laboratory Assessment Program can be found in the In Focus newsletter
How do I get started?
Submit an Assessment Request
. An AASHTO re:source assessment and AASHTO accreditation are both requested by using this single form. Laboratories must be registered with the AASHTO re:source website to submit an Assessment Request.
To register a laboratory, first complete the Registration Request Form
. An Access Code and Passkey will then be issued and the user will be able to create a unique login associated with their email address and a password of their choosing.
If you have any questions or problems when submitting the request, please contact us at (240) 436-4900 or email email@example.com
, so that we may assist you.
I’ve submitted an assessment request. What happens next?
The laboratory will receive a confirmation email indicating we have received the request for an assessment. When AASHTO re:source assessors are visiting your area, a formal announcement notice will be emailed to your laboratory approximately four to five weeks before the scheduled assessment date. If you have requested an out-of-sequence assessment, you will be contacted by AASHTO re:source to review any additional fees
prior to scheduling a date for the assessment.
What occurs during an assessment?
An assessment consists of an observation of the test procedures for each test selected by the laboratory and an examination of the apparatus used in performing the tests. Laboratories seeking AASHTO accreditation
will be evaluated for compliance with AASHTO R 18
and other optional quality system standards, if requested. This part of the assessment will include a review of the laboratory’s policies, procedures, and documentation. At the end of the assessment, the assessor will present a preliminary report of the findings. A typical assessment takes between one and three days.
How does my laboratory obtain AASHTO accreditation?
How can I prepare for an assessment?
Assessment Preparation Lists are available on the AASHTO re:source website. These documents describe steps a laboratory should take to prepare for each test that they will present during the assessment. The lists include information regarding sample preparation and testing guidance.
How often will my lab be assessed?
AASHTO re:source completes a tour of all laboratories within an approximate 24 month interval. View the schedule
to determine if we will be visiting your area in the near future. If a laboratory requires an on-site assessment at a time that is not in sequence with our planned visit to their area, additional charges may apply for an “out-of-sequence” laboratory assessment.
How much will the assessment cost?
The fees associated with the assessment will vary depending upon the scope of tests that the laboratory has requested. A complete description of the costs associated with an on-site laboratory assessment are described on the LAP Fees
page. In addition, a laboratory will be able to view the calculated total cost for their assessment when submitting an Assessment Request on the AASHTO re:source website (see “How do I get started?”).
What if I need to postpone my assessment?
The Laboratory Assessment Program schedules assessments in a specific tour sequence. Postponing the scheduled assessment at any time may result in additional charges, out-of-sequence fees, and may negatively impact the laboratory’s accreditation status.
Laboratories are encouraged to alert AASHTO re:source in advance if there is a potential conflict during the time that we are estimating to be in your area. The current tour schedule
may be viewed by online. If it is necessary to change your schedule assessment date, you are urged to contact AASHTO re:source within 5 days of receipt of the on-site assessment announcement notification to minimize additional charges and potential effect on the laboratory’s accreditation.
What happens after the assessment has been completed?
Three to four weeks after the assessment has been completed, a laboratory will typically receive an email notification that the final copy of their assessment report has been issued. A laboratory may view the electronic version of their assessment report by logging in to the AASHTO re:source website and clicking on the “My Tab” tab. Laboratories that are seeking AASHTO accreditation must resolve all nonconformities in their assessment report within 90 days of the report issue date.
How do I add Pavement Preservation standards to my assessment?
Our staff began assessing for these standards on January 1, 2015. We are doing our best to accommodate labs who urgently need to be assessed in these standards. However, due to the limited number of assessors available, it is preferred that this scope be added to your regularly scheduled assessment. Please see the accompanying table for instructions on how to proceed.
Action to be taken
I am due for an assessment at some point soon, but haven’t submitted a request form.
Go through the normal steps of requesting an assessment and include pavement preservation standards on the form.
I am due for an assessment fairly soon and have already submitted my request form. I haven’t yet received an announcement letter.
Please determine which tests you would like to add and contact Casey Soneira so these tests can be added to your request form retroactively.
My assessment has already been scheduled but I want to add pavement preservation standards.
Please call or email Casey Soneira or your assessor (listed in your announcement letter) and we can work with you to get these added. We can’t guarantee this will always work out.
My assessment isn’t for another 2 years, but I need these added ASAP!
Request an out-of-sequence assessment, but only include those standards you want added to your scope. Additional fees may apply.
I only need an assessment and don’t want accreditation. Where do I start?
The first step is registering your laboratory for free. Once you are registered you can request an assessment using the links available and following the prompts in the form. Just select “No Quality System Evaluation” on the Quality Standards page.
Does AASHTO re:source assess laboratories for concrete, cement, and mortar?
No, the Cement and Concrete Reference Laboratory (CCRL) performs assessments in the fields of concrete, cement, and mortar. To learn more, visit CCRL’s
I don’t see the answer to my question. Can I ask a new question?
Yes, you can. Send us your question
, and we might add it to the FAQ page. You may also want to check the FAQ pages for the other programs as well as review previous newsletter articles.